Commonly Asked Questions 

What rights do parents receive from the Family Educational Rights and Privacy Act of 1974 (FERPA)? 

Parents have the right to inspect, review and seek correction of a child’s educational records. For details regarding specific rights provided by FERPA, you may ask for a copy of the policy at any Phoenix #1 school or district office. Details are also available online from the U.S. Department of Education 

How can I review my child’s student record? 

Set up a meeting with your school’s principal by contacting the front office. The numbers for each school office are listed on page 8 of this handbook. 

If your child is enrolled in a special education program, please contact the Director of Student Services at (602) 257-3805 to set up a review. 

What do I do if I find inaccurate information in my child’s student record? 

If you believe that the information in your child’s record is inaccurate, misleading or in violation of privacy rights, then you may request that Phoenix #1 deletes or changes the records. To make this request, please contact your school’s principal. 

Who can access my child’s student record? 

Only authorized district personnel may review student records. If the student wishes to attend another school, the child’s parent or legal guardian can provide a written request for the information to be released to the student’s new school. 

How long will Phoenix #1 keep my child’s student record? 

We destroy all general education records for individual students four (4) years after the student’s last date of attendance. However, the district keeps a permanent record of the student’s name, date of birth, place of birth, gender, parents and/or legal guardian’s name, and record of attendance. 

We destroy all special education records for individual students five (5) years after the student’s last date of attendance. However, the district keeps a permanent record of the student’s name, date of birth, ethnicity, and special education eligibility. 

Directory Information 

We collect and issue directory information for each of our students. Some examples of this information include: 

• Student’s name 
• Address 
• Telephone number 
• Date and place of birth 
• Email address 
• Photo 
• Dates of attendance 
• School organizations/affiliations 
• Received awards 
• Sports information (height and weight) 

While it is standard procedure to collect this information, we understand that may not wish for it to be included in directory information. If so, indicate the specific information you would like to exclude on the FERPA form included in the start-of-the-year paperwork.